Patient Services Coordinator - Flexible Workforce

Bring Your Possibilities to Fairview

At Fairview, we believe in the power of possibility — within ourselves, our teams, and the communities we serve. We believe that leadership isn’t just a title — it’s a mindset we all share. Whether you’re providing hands-on care, innovating behind the scenes, or supporting those who do, your work matters.

We are seeking a dynamic, adaptable patient services coordinator (PSC) to join our flexible workforce team and be part of Fairview Rehabilitation Services! This is an exciting opportunity to serve patients across 25 different rehab clinics across the twin cities.

The PSC is responsible for scheduling and re-scheduling patients and may serve as the primary receptionist for the department/program. This role creates the “first impression” with guests (patients or visitors) through the check-in/out process and scheduling process. This position interacts closely with patients and the multidisciplinary team in a highly organized and professional manner. Ensures the outstanding patient experience is achieved by displaying effective customer service, problem solving and communication skills in a friendly, thoughtful, and empathetic manner. The PSC also performs a variety of clerical functions.

• FTE 1.0, authorized for 80 hours per pay period.
• Schedule: Monday - Friday with variable hours 6:30am - 6:00pm.
• Travel to 25 sites in the metro! As far north as Elk River and as far south as Lakeville.
• Full benefits such as medical, HSA, dental insurance, vision insurance, 403b, PTO, Shift Differentials, health & wellbeing resources, paid for continuing education credits, and more!

Fairview Rehabilitation offers a broad range of services that serve patients across 10 acute-care hospitals, 3 post-acute settings and 70 outpatient adult and pediatric therapy clinics. Consisting of Physical, Occupational and Speech Therapy as well as Audiology and Cardiac & Pulmonary Rehab, our therapists collaborate with colleagues in all medical settings and offer dozens of specialty programs.

Complete scheduling functions

Demonstrates excellent customer service skills

Produces efficient and accurate schedules and associated reports

Records and updates schedule changes accurately, communicating changes to all involved staff

Seeks out solution to time conflicts directly through parties involved and other available resources

Scans pertinent documents into the patient record

Informs patients if there is an unexpected change in their scheduled appointment, including offering other options, rescheduling or cancelling

Complete clerical and reception duties

Answers, screens, and responds to telephones calls

Reviews and routes scans, faxes, inter-departmental or postal service mail

Takes and leaves concise messages for patients and responds as requested

Makes new patient packets

Pulling and tallying data

Word processing

Report development

Develop and implement office/department procedures to maintain systems and records

Order supplies and monitors par levels for the department

Locates and orders repairs and service requests

Maintains databases, files and records on a regular basis according to established procedure

Completes the Medicare and Medical Assistance certification, as applicable

Checking in patients

Facilitate all vital paperwork

Acquire all necessary patient consent and delivers privacy and bill of rights information

Capture patient demographic

Acquire necessary signatures

Ensuring waiting room and front desk appearance is professional and clean

Demonstrates ability to provide care or service adjusting approaches to reflect developmental level and cultural differences of population served

Partner with patient care giver in care/decision making

Communicate in a respective manner

Ensure a safe, secure environment

Individualizes plan of care to meet patient needs

Modifies clinical interventions based on population served

Provides patient education based on as assessment of learning needs of patient/care giver

Preferred

Vocational/Technical training and/or Associate's degree

1+ year experience as a scheduler/administrative assistant in a healthcare setting

Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link for additional information:

An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.