Admissions-Medical Records Specialist

Fiscal Year:
2025-2026

Position Title:
Admissions-Medical Records Specialist

Posting Category:
Staff

Department:
Clinic Operations

Posting Number:
U260037

Posting Link:

Employer:
UB Foundation Activities

Appointment Term:

Position Type:

Posting Detail Information Position Summary:
The University at Buffalo School of Dental Medicine ( SDM ) is seeking an Admissions-Medical Records Specialist . This position will report to the Welcome Center Supervisor.

Duties and responsibilities will include:

• Manage the Medical Records line, handle voicemails, and log/send records requests; duplicate, send, and scan records as needed; direct to website as appropriate.
• Communicate with outside agencies and internal departments.
• Monitor internal emergency phone line, respond promptly, assess caller needs and transfer to the appropriate department.
• Provide backup support for staff and assist departments such as Admissions, Billing, Welcome Center, Medical Records, and Prior Authorization as needed.
• Additional responsibilities assigned by management or senior leadership to support Clinical Affairs operations.

Monday Friday
8:30 a.m. 4:30 p.m.

About UB
The University at Buffalo is SUNYs most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowledge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications:

• High school diploma.
• Prior work experience in a healthcare facility, preferably in a patient facing role.
• Strong written and verbal communication skills, strong attention to detail, ability to utilize various computer programs.
• Ability to utilize various phone systems and multiple computer programs.

Preferred Qualifications:

• Comprehensive knowledge of HIPAA standards
• Confidential, professional, friendly, and courteous demeanor.
• Excellent time management skills and ability to multi-task and prioritize work.
• Outstanding attention to detail.
• Excellent verbal and written communication skills
• Experience in a higher education setting preferred.

Physical Demands:

Driving Requirements :
This position does not drive a university owned vehicle

Salary Range:
$38,000 - $44,000

Additional Salary Information:
The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Job Type:
Full-Time

Campus:
South Campus

Posting Alerts:

Special Instructions Summary:

Is a background check required for this posting?:
Yes

Background Check Notification:
For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.

Contact Information Contact's Name:
Laura Cabibi

Contact's Pronouns:

Contact's Title:
Billing Manager

Contact's Email:
...

Contact's Phone:
...

Posting Dates Posted:
05/05/2026

Deadline for Applicants:
Open Until Filled

Date to be filled:

References Number of References Required:
3

Reference Cutoff Date:

Instructions to Applicant: